Modernizing Compliance Management with a Unified CMS
A comprehensive overhaul of Prodago’s internal Content Management System (CMS) to streamline how compliance data, frameworks, and workflows are managed within their SaaS platform. The goal: empower teams to create, update, and deploy compliance frameworks faster while ensuring regulatory accuracy, scalability, and consistency across clients.
Challenge
Prodago’s core SaaS platform helps enterprises manage business and regulatory compliance through automation, governance frameworks, and AI-driven insights. However, the legacy CMS that powered the creation and management of compliance modules was rigid, slow, and lacked scalability. Content managers and governance specialists faced issues such as: Manual processes for creating and updating compliance frameworks (GDPR, ISO 27001, SOC 2, etc.). Fragmented storage of regulatory documents and metadata. Limited version control, making it difficult to maintain audit trails. Poor integration between CMS content and the SaaS platform’s live dashboards. High developer dependency for simple content updates or publishing. The challenge was to redesign and rebuild the CMS to deliver an intuitive, modular, and API-driven experience that could keep up with the platform’s evolving compliance automation features.
Results
After the CMS overhaul, Prodago achieved substantial improvements in efficiency, reliability, and content velocity: 60% faster content publishing for compliance frameworks and standards. 45% reduction in developer dependency for content updates. 32% improvement in system performance and API response times. 99.8% content consistency across multiple client environments. Improved user satisfaction (4.7★ internal feedback score from compliance editors). The new CMS became a cornerstone for Prodago’s platform scalability — enabling the company to onboard new clients and regional frameworks 2× faster.
Process
Research & Analysis: We conducted workshops with compliance experts, content authors, and platform engineers to map the current content workflow — from framework definition to client deployment. Through data analysis and feedback sessions, we identified bottlenecks: content duplication, poor UX, and lack of modularity. We benchmarked against leading SaaS CMS architectures (Contentful, Strapi, Sanity) to define the best-fit solution for Prodago’s needs.
Information Architecture: We restructured the CMS around three primary entities — Frameworks, Policies, and Controls — linked by dynamic metadata relationships. Each entity supported versioning, localization, and automated validation rules. APIs were designed to synchronize CMS content directly with the main SaaS platform, ensuring that any compliance updates propagated instantly across client dashboards.
Wireframing & Prototyping: Low-fidelity wireframes visualized the simplified authoring flow, including version tracking, change history, and automated publishing. High-fidelity prototypes introduced a modular, card-based interface with smart tagging and inline editing. Iterative testing refined usability — resulting in a streamlined dashboard that reduced time-to-publish by over 50%.
Usability Testing: We ran multiple usability sessions with compliance officers and CMS editors. Feedback emphasized the need for clear version control, contextual tooltips, and validation alerts before publishing. Post-launch analytics showed an 18% drop in publishing errors and a 27% improvement in user task completion time.
Visual Design & Style Guide: The CMS design aligned with Prodago’s branding: minimalistic, focused on clarity and function. A consistent design system defined components for tables, workflows, and rich-text modules. Color cues reinforced compliance status (Draft, Pending Review, Approved, Published), ensuring immediate visual comprehension.
Stack
"At Prodago, compliance management is about speed, trust, and adaptability. The CMS transformation gave us exactly that — a unified system that empowers our teams to deliver governance content faster, more accurately, and at scale. The new CMS isn’t just a backend improvement; it’s a foundation for the next decade of compliance automation. It allows us to serve global clients faster, integrate emerging frameworks seamlessly, and continue leading in business compliance innovation."
Conclusion
The CMS modernization project elevated Prodago’s SaaS platform from a compliance tool to a scalable governance engine. By focusing on modularity, automation, and user experience, the new CMS empowers both technical and non-technical teams to manage compliance frameworks with agility and precision. This transformation underscores how even the most complex governance systems can become simple, intelligent, and human-centric when built with purpose and design discipline.